grants engage young people in Oakland public and charter schools in high-quality,
hands-on arts experiences, educating them in the processes of creating
and producing art in many disciplines. These grant funds support arts
residencies on the school site before, during or after school hours
that provide long-term, in-depth interaction between professional
artists and an ongoing group of students.
All arts and cultural
activities supported by FY 2017-2018 Cultural Funding Program grants
must occur within the City of Oakland between July 1, 2017 and June 30,
carefully review the following eligibility requirements. If you are a
first-time applicant or have questions regarding eligibility, please
contact the Cultural Funding Coordinator at (510) 238-7561.
individual artists and Oakland-based nonprofit organizations are
eligible to apply for Art in the Schools grants.
Individual artists must:
Reside in Oakland at the time of application
Maintain Oakland Residency throughout the grant period
Be 18 years of age or older at the time of application
Provide proof of residency by submitting a copy of one of the following:
nonprofit organizations must maintain federal tax-exempt status
501(c)(3) as defined in the Internal Revenue Code and meet the following
Be a registered nonprofit in good standing with the
State of California and have IRS 501(c)(3) status with an Oakland street
address (P.O. Boxes along are not acceptable)
Have a functioning Board of Directors that meets regularly
business offices located in Oakland and letterhead with an Oakland
business address (P.O. Boxes alone are not acceptable) and phone number
with federal regulations pertaining to federal grant recipients by
meeting the provisions of Section 504 of the Rehabilitation Act of 1963;
Title VI of the Civil Rights Act of 1964; Title IX of the Education
Amendments of 1972; Americans with Disabilities Act and Age
Discrimination Act of 1975
Provide proof of residency is required and may be satisfied by submitting a copy of one of the following:
Certified Oakland public charter schools and charter schools may apply through their non-profit Parent-Teacher associations, their own nonprofit organization, or foundation.
INSURANCE and OTHER REQUIREMENTS:
Commercial General Liability and Sexual/Abuse/Molestation Coverage is required for all Cultural Funding grantees. IF GRANT IS AWARDED, the City of Oakland requires that the grantee agree to maintain commercial general liability (CGL) and sexual abuse/molestation coverage, with a limit of not less than $2,000,000 each occurrence. In addition, AUTOMOBILE (if using an automobile to perform grant project) and WORKERS COMPENSATION (if grantee will hire employees for grant project) are required if grant is awarded. A Business Tax Certificate is also required in the name of the applicant organization.
Using a Fiscal Sponsor
Unincorporated Oakland-based organizations applying under a fiscal sponsor must meet the following requirements:
Fiscal Sponsor must be Oakland-based and meet the eligibility
requirements stipulated for incorporated organizations applying for this
grant program as shown above
The Fiscal Sponsor and non-501(c)(3) organization must share similar missions
comprehensive written agreement from the fiscal sponsor must accompany
the application. The agreement should include the following:
of the exact nature of the services to be provided by the fiscal
sponsor, outlining responsibility of fiscal sponsor in terms of
financial arrangement, application preparation and reporting/grant
The fiscal sponsor fee
and contact information of the fiscal sponsor staff person who will
serve as the primary liaison with the non-501(c)(3) organization lead
project person. Note: If awarded, Grant documents will be mailed to the
Fiscal Sponsor and must be completed by and be reflective of the
Sponsor; these include the Cultural Arts Grant Agreement, schedule
documents, insurance, financial and tax information.
The Art in the Schools grant can support only a portion of the residency budget:
may request 50% of the budget, up to $20,000 of the combined costs of
artist's fees, including prep time, and supplies needed to complete the
Awardees are required to match the City's
contribution on a cash basis at a minimum of 1:1 (i.e., for every dollar
awarded from the Cultural Funding Program, you must secure at least
one dollar from another funding source). Please note that we require
documentation of matching funds.
Other Cultural Funding Program funds may not be used to meet the match, nor may-in-kind contributions.
Only one application is allowed per artist, public school or organization and per unique residency on an annual basis.
The application may contain multiple residences per school and residencies at multiple school locations.
The lowest grant amount that can be requested in $4,999. Requests of $4,999 will not be subject to review panel reductions.
Funds from the Art in the Schools grant program must be used in accordance with the following:
Artistic and administrative personnel salaries, wages, and/or fees
Supplies and materials relating to this residency
Insurance and employee/payroll taxes
General operating expenses
Activities not occurring in Oakland public or charter school facilities
Social functions, parties, receptions and/or fundraising events
Food and beverages
Operating expenses for commercial facilities
Major equipment purchases ($750 and above)
Capital construction and/or acquisitions
Activities with a political or religious purpose
Guidelines and Online Application
reviewing the guidelines, begin your application by clicking the
"Submit Response" button at the top right. The application is formatted
in web-based forms, and as you input your work it will be auto-saved by
You will be asked to provide your Applicant
Registry Profile, the Reach of your requested grant, Events to be
funded, Narrative, and Budget. In addition, you will be asked to upload
the following files:
Work Sample: 1 Video
OR 1 Audio sample, up to 5 minutes in length, OR a Literary Sample of
up to 5 pages in length, OR up to 5 image files. Please submit a
work sample that directly relates to your application and exemplifies
how your grant-funded work would benefit the Oakland community.
Brief biographies of key artistic and administrative project personnel (Attachment A). Describe the qualifications and experience of lead personnel, collaborating artists, administrative team, and other relevant individuals or organizations. Explain each person's/organization's role in this residency. Combine all biographies into one document.
Sample Curriculum or Work plan (Attachment B)
Any additional Supplemental Materials (Attachment C): Up to 4 pages, combined into one document. May be articles, brochures, and other pertinent information about the project and/or lead artist.
A scanned Proof of Residency (Attachment D): Utility Bill, Bank Statement, or Rental Agreement.
Board of Directors (Attachment E): If applying as an organization, list current Board of Directors
Letter(s) of Engagement (Attachment
F): Provide a brief (one page maximum per school) Letter of Engagement
from the Principal or Classroom Teacher of each Participating School,
describing why they desire the residency at their school and what
resources the school will provide in helping to sustain residency
activities. Letter should be on school letterhead with original
signature. For multiple residencies combine all letters into one
Financial Statements (Attachment G): Provide a Profit and Loss statement and Balance Sheet for the last completed fiscal or calendar year.
NOTE: By submitting a grant application to the City of Oakland
Cultural Funding Program through this website, you acknowledge and
accept that your application materials will become public records of
the City of Oakland.
If you have any questions about the grant guidelines or eligibility, please email Cultural Funding Coordinator Denise Pate at firstname.lastname@example.org or call (510) 238-7561. For any technical questions about the online application form, click on the Contact Support button at right, or email email@example.com.