The Organization Project grant category supports Oakland-based nonprofit organizations producing art activities in Oakland that culminate in a local public outcome for the benefit of the community. Such activities include, but are not limited to, performances in dance, music or theater, visual art and public art projects, classes and workshops, exhibitions, and literary activities.
All arts and cultural activities for which FY 2017-2018 Cultural Funding Program support is requested must occur within the City of Oakland between July 1, 2017 and June 30, 2018.
Please carefully review the following eligibility requirements. If you are a first-time applicant or have questions regarding eligibility, please contact the Cultural Funding Program Coordinator at (510) 238-7561.
Applicant organizations must:
Have a physical location in Oakland at the time of application. A P.O. Box is acceptable to provide evidence of residency. Postal box services that provide a street address are not acceptable.
Maintain Oakland residency throughout the grant period
Proof of organization's residency is required and may be satisfied by submitting a copy of one of the following: Utility Bill, Bank Statement or Rental Agreement
Organizations that received grants through the Organization Project category for the past three consecutive grant cycles (Fiscal Years 2014-15, 2015-16, and 2016-17) are ineligible to apply in FY2017--18. After a one-year hiatus, organizations may apply again for the FY2018-19 cycle.
Incorporated arts organizations must be Oakland nonprofits that meet the following criteria:
Be a registered nonprofit in good standing with the State of California and have IRS 501(c)(3) status with a street address in Oakland (a P.O. Box alone is not acceptable)
Have its business office located in Oakland and letterhead with an Oakland business address (a P.O. Box alone is not acceptable) and Oakland phone number
Comply with federal regulations pertaining to federal grant recipients by meeting the provisions of Section 504 of the Rehabilitation Act of 1963; Title VI of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Americans with Disabilities Act and Age Discrimination Act of 1975.
Organizations that are not primarily arts and/or cultural providers are eligible only if they have an ongoing, substantial, and integral arts and/or cultural program within their organization. The organization must be able to document a minimum of two (2), consecutive years' providing art and cultural services in Oakland. Requests must be based on the budget of the arts program only, not the organization's entire budget.
Unincorporated Oakland-based organizations may apply with a fiscal sponsor, and must meet the following criteria:
Have begun to the process of acquiring their IRS 501(c)(3) tax status, and
Have State of California papers of registration as a nonprofit organization to be eligible to apply under a fiscal sponsor's umbrella, and
May apply using a fiscal sponsor for only one year.
Unincorporated Oakland-based organizations with annual operating budgets of under $100,000 may apply using a fiscal sponsor for up to three years. After three years, the organization may be re-evaluated for eligibility before applying again.
Using A Fiscal Sponsor:
Unincorporated Oakland-based organizations applying under a fiscal sponsor must meet the following requirements:
The Fiscal Sponsor must be an Oakland organization and meet the eligibility requirements stipulated for incorporated organizations applying for this grant program as shown above.
The Fiscal Sponsor and non-501(c)(3) organization must share similar missions.
A comprehensive written agreement from the fiscal sponsor must accompany the application. The agreement should include the following:
Description of the exact nature of the services to be provided by the fiscal sponsor, outlining responsibility of fiscal sponsor in terms of financial arrangement, application preparation and reporting/grant compliance.
The fiscal sponsor fee
Qualifications/resume and contact information of the fiscal sponsor staff person who will serve as the primary liaison with the non-501(c)(3) organization lead project person. Note: If awarded , grant documents will be mailed to the Fiscal Sponsor and must be completed by and reflective of the Sponsor; these include the Cultural Arts Grant Agreement, schedule documents, insurance, financial and tax information.
INSURANCE and OTHER REQUIREMENTS:
Commercial General Liability and Sexual/Abuse/Molestation Coverage is required for all Cultural Funding grantees. IF GRANT IS AWARDED, the City of Oakland requires that the grantee agree to maintain commercial general liability (CGL) and sexual abuse/molestation coverage, with a limit of not less than $2,000,000 each occurrence. In addition, AUTOMOBILE (if using an automobile to perform grant project) and WORKERS COMPENSATION (if grantee will hire employees for grant project) are required if grant is awarded. A Business Tax Certificate is also required in the name of the applicant organization.
Grant request amounts to the Organization Project category are based on the following:
Organizations with a documented minimum two-year history of arts programming may request up to 20% of the projected cash expenses, not to exceed $20,000 for the proposed project.
The Organization Project grant can support only a portion of an organization's project budget:
Organizations are required to match the City's grant on a cash basis at a minimum of 4:1 (i.e., for every dollar of the City's award, the recipient organization must secure an additional four dollars). Please note that we require documentation of matching funds.
Other Cultural Funding Program grant funds may not be used to meet the match, nor may in-kind contributions.
Only one application to the Organization Project category is allowed annually per organization and per project.
Requests must be based on the budget of the arts program only, not the organization's entire budget.
The lowest grant amount that can be requested is $4,999. Requests of $4,999 will not be subject to review panel reductions.
Funds from the Organization Project grant category must be used in accordance with the following guidelines:
Artistic and administrative personnel salaries, wages, and/or fees
Office, rehearsal or necessary rental space
General office supplies related to the project
Marketing, promotion and publicity expenses
Activities occurring outside of Oakland
Social functions, parties, receptions and/or fundraising events
Food and beverages
Operating expenses for commercial facilities
Major equipment purchases ($750 and above)
Capital construction and/or acquisitions
Activities with a political or religious purpose
Guidelines & Online Application
After reviewing the guidelines, begin your application by clicking the "Submit Response" button at the top right. The application is formatted in web-based forms, and as you input your work it will be auto-saved by Screendoor.
You will be asked to provide your Applicant Registry Profile, the Reach of your requested grant, Events to be funded, Narrative, and Budget. In addition, you will be asked to upload the following files:
Work Sample: 1 Video OR 1 Audio sample, up to 5 minutes in length, OR a Literary Sample of 10 pages or less, OR up to 5 image files
Biographies of key artistic and administrative project personnel (Attachment A). Please combine these into one document.
A list of prior year art activities (Attachment B) that you produced in FY2015-16 or CY2016, including name, location, and Council District.
Any additional Supplemental Materials (Attachment C): Up to 4 pages, combined into one document.
A scanned Proof of Residency (Attachment D): Utility Bill, Bank Statement, Lease Agreement, or Driver's License.
Organizational Budget (Attachment E): Fiscal sponsor or nonprofit organization's projected annual budget for FY17-18.
Financial Statements (Attachment F): Fiscal sponsor or nonprofit organization's Profit & Loss Statement and Balance Sheet from most recently completed fiscal or calendar year.
PLEASE NOTE: By submitting a grant application to the City of Oakland Cultural Funding Program through this website, you acknowledge and accept that your application materials will become public record of the City of Oakland.
If you have any questions about the grant guidelines or
eligibility, please contact Cultural Funding Coordinator Denise
Pate at firstname.lastname@example.org
or call (510) 238-7561. For any technical questions about the online
application form, click on theContact
Supportbutton at right, or