For activities that will take place between January 1, 2021 and June 30, 2021 (Six months).
Deadline: October 15, 2020; 6pm PST
$20,000 Grants to Nonprofit Organizations
PURPOSE Neighborhood Voices (VOICES) builds belonging within the dynamic neighborhoods of the City of Oakland by supporting culturally-engaging efforts to bring our city's community members together to foster cohesion during a time of social distancing.
VOICES will fund projects aimed at fostering community resilience, feeding creative well-being, and offering visions for our collective future. This grant seeks to affirm the expression, recognition, and understanding of the array of diverse communities that make Oakland unique, vibrant, and resilient.
PROGRAM DESCRIPTION VOICES amplifies the cultural expressions, stories, histories, and heritage found within Oakland's neighborhoods-particularly neighborhoods and their community members who historically have not received equitable investments of resources or recognition.
VOICES seeks applications from cultural-center partnerships between Oakland-based community builders and cultural practitioners, both individuals and organizations, that are focused on building neighborhood vibrancy and community cohesion and that culminate in a local, public outcome for the benefit of the community.
Examples of Oakland-based community builders: social service organizations, civic/neighborhood/family associations, community development agencies, youth groups, Oakland Unified School District public and charter schools, senior centers, or community groups.
Examples of Oakland-based cultural practitioners: traditional culture bearers, artist and "artivists", as well as storytellers, community historians, cultural centers, visual and performing arts spaces, community arts education non-profits, or others who are knowledgeable of culturally-specific practices, history, or heritage.
Partnership projects to be supported may include, for example:
Cultural activities including, but not limited to, performances in dance, music or theater, visual art and public arts projects, classes, workshops, exhibitions, and literary activities that are rooted in a sense of place and are responsive to our COVID-19 conditions (ex. a decorated bike parade, a virtual walking tour, an online folk performance series, or a digital civic art project);
Artist residencies or apprenticeships that engage young people from a specific neighborhood through long-term, in-depth interaction in educational settings including Oakland Unified School district or charter schools, libraries, public housing communities, youth development centers, and social service agencies and are responsive to COVID-19 conditions.
Applications from the following are encouraged:
Activities that lift-up the cultural identity of a people or the historical significance of a neighborhood
Racial/ethnic-specific communities or other types of communities that are under-recognized or lack visibility in Oakland;
Neighborhoods with few formal cultural resources (such as, cultural centers, performance venues, art galleries, cultural education programs, etc.);
Programming that fosters inter-generational activities that bring together elder and young people in the process of creating together for a broader audience;
Partners who are deeply grounded and engaged in the neighborhood where the project is based.
Eligibility Please carefully review the following eligibility requirements. If you are a first-time applicant or have questions regarding eligibility, please contact the Cultural Funding Coordinator at (510) 238-7561. Organizations receiving FY2020-21 Organizational Assistance grants are ineligible to apply in this category.
1. Applicant organizations must be based in Oakland at the time of the application and maintain Oakland residency throughout the grant period.
2. Proof of organization’s residency is required and may be satisfied by submitting a copy of one of the following: utility bill (landline phone, PG&E, water, or cable bill)
3. Incorporated arts organizations must be Oakland-based nonprofits that meet the following criteria:
Be a registered nonprofit in good standing with the State of California and have IRS 501c3 status with a street address in Oakland (a P.O. Box alone is not acceptable).
Have its business office located in Oakland and letterhead with an Oakland business address (a P.O. Box alone is not acceptable).
Comply with federal regulations pertaining to federal grant recipients by meeting the provisions of Section 504 of the Rehabilitation Act of 1963; Title VI of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Americans with Disabilities Act and Age Discrimination Act of 1975.
Must have the resources to meet the INSURANCE REQUIREMENTS: Once the grant is awarded, the organization must show evidence of 1) General Commercial Liability insurance; 2) Workers Compensation insurance (If organization has employees); 3) Auto insurance (if applicable); and 4) Abuse and Sexual Molestation insurance (if working with youth under the age of 18 or vulnerable populations).
4. Organizations that are not primarily arts and/or cultural providers are eligible only if they have an ongoing, substantial, and integral arts and/or cultural program within their organization. The organization must be able to document a minimum of two years’ history providing art and cultural services in Oakland. Request amount must be based on the budget of the arts program only, not the organization’s entire budget.
5. Unincorporated, Oakland-based organizations may apply with a fiscal sponsor.
Using a Fiscal Sponsor: Unincorporated, Oakland-based organizations applying under a fiscal sponsor must meet the following requirements:
The Fiscal Sponsor must be California-based and meet the eligibility requirements stipulated for incorporated organizations applying for this grant program as shown above.(Note: Insurance Requirements for City of Oakland grantees)
A comprehensive, written agreement from the fiscal sponsor must accompany the application. The Agreement should include the following:
Description of the exact nature of the services to be provided by this fiscal sponsor in terms of financial arrangement, application preparation and reporting/grant compliance.
The fiscal sponsorship fee
Qualifications/resume and contact information of the fiscal sponsor’s staff person who will serve as the primary liaison with the non-501c3 organization’s lead person. Please Note: If awarded, the grant documents will be emailed to the Fiscal Sponsor and must be completed by and reflective of the Fiscal Sponsor. These documents include the Cultural Arts Grant Agreement, Schedule documents, Insurance, financial and tax information.
REQUEST AMOUNT FOR ORGANIZATIONS Grant request amounts to this category are based on the following:
Organizations with a documented minimum two-year history of arts programming may request up to 50% of the projected cash expenses, not to exceed $20,000 for the proposed project.
The Organization Project grant for Community-based projects can support only a portion of an organization’s project budget:
Organizations are required to match the City’s grant on a cash basis at a minimum of 1:1. (i.e., for every dollar of the City’s award, the recipient organization must secure an additional dollar).
Other Cultural Funding Program grant funds may not be used to meet the match, nor may in-kind contributions.
Only one application to this category is allowed annually per organization and per project.
Requests must be based on the budget of the arts program only, not the organization’s entire budget.
The lowest grant amount that can be requested is $4,999. Requests of $4,999 will not be subject to allocation reductions.
Artistic and administrative personnel salaries, wages, and/or fees
Office, rehearsal or necessary rental space
General office supplies related to the project
Marketing, promotion and publicity expenses
Activities occurring outside of Oakland
Social functions, parties, receptions and/or fundraising events
Food and beverages
Operating expenses for commercial facilities
Major equipment purchases ($750 and above)
Capital construction and/or acquisitions
Activities with a political or religious purpose
EVALUATION AND SCORING for ORGANIZATIONS A qualified, review panel will evaluate applications based on the criteria listed below
1. CLARITY OF PROJECT AND PURPOSE (30 points maximum)
Clear articulation of whose voice needs to be heard and why
Strength and appropriateness of the partnership
Potential of project to empower the neighborhood(s)/community(s) addressed
Note: Applicants will not be penalized for advancing only one of the above goals/objectives. The score will reflect how applicant is performing in respect to the applicable (s)/objective(s).
Understanding of and history with the neighborhood(s)/community(s) addressed
Quality and appropriateness of activities (Do they enhance understanding of and respect for cultural practices and heritages?)
Qualifications of key cultural personnel
3. COMMUNITY ENGAGEMENT (20 points maximum)
Partnership's ability and commitment to engaging historically under-served communities
Ability to foster cross-community engagement
Quality and depth of engagement plans
Evidence of community support (volunteers, donations)
4. FINANCE AND MANAGEMENT (20 points maximum)
Clarity and appropriateness of project budget
Clarity and appropriateness of partner roles and responsibilities
Qualifications of key administrative personnel
ONLINE APPLICATION INSTRUCTIONS: You may only submit your application through our online system.
After reviewing the guidelines, begin your application by clicking the “Submit Response” button at the top right. Don’t panic: This will NOT SUBMIT your application, but will allow you to begin filling out the fields and reading the application questions. The application is formatted in web-based forms, and as you input your work it will be auto-saved by the Screendoor system.
You will be asked to provide your Applicant Registry Profile, the “Reach” of your requested grant, “Events” to be funded, Narrative, and Budget. NARRATIVE QUESTIONS (100-300 words/per question)
1. DESCRIBE THE PROJECT FOR WHICH YOU ARE REQUESTING FUNDING
2. EXPLAIN HOW THIS PROJECT BUILDS "BELONGING" WITHIN THE DYNAMIC NEIGHBORHOODS OF THE CITY OF OAKLAND
3. EXPLAIN THE REASON FOR THIS PROJECT: How will this project affirm the expression, recognition, and understanding of the array of diverse communities that make Oakland unique, vibrant, and resilient?
4. DESCRIBE YOUR PLANS FOR IMPLEMENTATION OF THIS PROJECT: Tell us about your planning process, marketing and outreach
5. TARGET AUDIENCE/PARTICIPANTS: Who will be reached and how will they be involved?
6. NEIGHBORHOOD RESILIENCE: How will this project strengthen and empower the neighborhood(s) addressed?
7. PROJECT PARTNERS: Give a brief description of each partner, why each was chosen and describe their role in the project
8. KEY PERSONNEL: Provide a narrative overview of the key team members for this project.
You will be asked asked to upload following FILES/ATTACHMENTS:
Work Sample: One (1) VIDEO or one (1) AUDIO sample, up to five (5) minutes in length, or a LITERARY sample of up to five (5) pages or less, or up to five (5) image files. CHOOSE ONLY ONE FORMAT.
Work Biographies of key artistic and administrative project personnel (Attachment A). Create a brief paragraph for these people or organizations, explaining their professional background and role in this project. Combine into one document.
List of Art Activities/Programming (Attachment B) produced by you/your organization during the last fiscal or calendar year, including name and location of activity.
Letter of Support from Partner Organization (Attachment C) is a letter that confirms their support and participation in this project.
Proof of Residency (Attachment D) This will establish your Oakland residency. Acceptable documents include a utility bill (landline phone bill, PG&E bill, mortgage page, rental agreement, or bank statement).
Fiscal Sponsor MOU (Attachment E) Memorandum of Understanding (MOU) between your organization and the fiscal sponsor. This is the nonprofit organization that will be receiving the grant funds on your organization’s behalf.
Board of Directors list (Attachment F). List the members of your Board of Directors. Include affiliations, titles, and terms. If you do not have a Board of Directors (you are using a fiscal agent), please list the members of your Advisory Board.
Financial Statements (Attachment G). Upload a copy of your Profit & Loss Statements AND Balance Sheet from your most completed fiscal or calendar year. For most applicants, this will be FY2019-20 or CY2019.
Organizational Overview (Attachment I). Provide a one-page overview of your organization's programming, history, and accomplishments.
PLEASE NOTE:By submitting a grant application to the City of Oakland Cultural Funding Program through this website, you acknowledge and accept that your application materials will become a public record of the City of Oakland.
If you have any questions about the grant guidelines or eligibility, please contact Cultural Funding Coordinator Denise Pate at firstname.lastname@example.org or call (510) 238-7561. For any technical questions about the online application form, click on the Contact Support button at right, or email email@example.com